LODGING INFORMATION, POLICIES & LEASE AGREEMENT
This Vacation Rental Short Term Lease Agreement (this “Agreement”) is made by and between The Ranch at Traders Hill (“Owner”) and (“Guest”) as of the date last written on the signature page of this Agreement. Owner and Guest may be referred to individually as “Party” and collectively as “Parties.” For good and valuable consideration, the sufficiency of which is acknowledged, the Parties agree as follows: 1. Property. The property is described as Cracker House with ____2____ bedrooms and ___1_______ bathrooms located at __The Ranch_______ (the “Property”).
The Property is owned by Owner. The Property is fully furnished by Owner and equipped for light housekeeping. The following amenities are included in the Property: Full Kitchen, Washer and Dryer, covered front and back porch, and a carport. A starter supply of household cleaning and hygiene products may be available in the Property for use. Guests are responsible for purchasing any additional supplies and all food and beverages.
Rental Party. All persons in the rental party will be bound by the terms of this Agreement. Only persons listed on this Agreement may stay in the Property. “Rental Party” means Guest plus the following persons (YOU MUST ENTER THE NAMES OF ADDITIONAL GUESTS DURING THE RESERVATION PROCESS).
The total number of adults in the Rental Party will be __________. The total number of children in the Rental Party will be __________.
Maximum Occupancy. The maximum number of persons allowed to stay in the Property is limited to ___5_______, unless the Owner gives its prior written consent. A charge of ___$25_______ per person per night will be assessed for each person who stays in the Property in addition to the Rental Party. Guests will be charged without notice for additional persons staying in the Property and not disclosed to the Owner.
Visitors. A visitor is an occupant of the Property who is not staying overnight. The total number of persons permitted in the Property at any given time, including visitors, is ___6_______. Any visitor staying overnight is subject to additional charges. No visitor will be allowed to use the common facilities, including any horses or barn areas, when Guest is not on the Property.
Rental Period & Check-In. The term of this lease will be from __________ (“Arrival Date”) to __________ (“Departure Date”). The Property will be ready for Guest’s occupancy beginning at __________ on the Arrival Date and the Property must be vacated by __________ on the Departure Date, unless otherwise agreed by the Owner. If Guest or any member of the Rental Party remains on the Property beyond the Departure Date, Guest will be responsible to pay the rental rate prescribed below for the period of time between Departure Date and the actual date Guest and all members of the Rental Property vacate the Property.
Keys & Access Codes. Owner will provide the Guest with _____1_____ key(s), which will unlock the front door to the Property. Guests are not allowed to make duplicate keys. A fee of ___$25_______ will be charged to the Guest for failure to return a key. Any attempt to access a locked area is just cause for immediate termination of this Agreement, forfeiture of all rent paid, and Guest will be liable for any missing items or damage.
Rental Rules & Restrictions. Guest agrees to abide by the following restrictions by Owner:
● No Smoking
● Pets must be approved by The Ranch administration prior to arrival (max of 2 pets $50.00 per pet
for the duration of your stay)
● Approved Pets must not be left unattended
● Do not move furniture
● Please respect the neighbors
● Quiet hours are 11pm-7am
If any person in the Rental Party fails to follow any of the Rules, the Rental Party may be asked to vacate
the Property and Guest will forfeit all fees paid.
Reservation Deposit and Payment. Guests agree to pay the rent and fees described below (the "Total Amount Due").
IN FULL UPON BOOKING VIA OUR WEBSITE.
In other cases, and on a case-by-case basis only, we may allow a deposit to be made, with balance due as prescribed below:
A deposit in the amount of _$100.00_ (the “Reservation Deposit”) is due and payable upon return of this signed Agreement in order to secure Guest’s reservation. The Reservation Deposit is non-refundable and will be applied toward the rental rate. Payment in full of the following fees, less the Reservation Deposit, will be due within ____10______ days before the Arrival Date.
Security Deposit. Owner reserves the right, at its discretion, to charge a security deposit at the time of reservation in the amount of ___$100.00_______. This deposit will be refunded after Guest’s departure and an inspection of the Property by Owner, less any deductions for damage to the Property or furnishings, excessive mess requiring additional cleaning or other costs incurred outside the normal course due to Guest’s stay.
Cancellation. If Guest cancels the reservation less than ____15______ days before the Arrival Date, the Total Amount Due will be forfeited. 11. Cleaning. A cleaning fee of __$50.00__ will be charged to the Guest. Daily housekeeping services are not included in the rental rate. Throughout the rental period, Guests will be responsible for keeping the Property clean and in good condition. Any unsafe or dangerous condition must be reported to Owner immediately. Guest acknowledges that on the Arrival Date, the Property is in good condition, except for any defect Guest may report to the Owner by the end of the first day following the Arrival Date. The Property should be left in the same condition as it was found by Guest on the Arrival Date. Guest promises to leave the Property in good repair.
CAMPSITES: The cleaning fee will be refunded to you on departure if Owner determines the campsite leased by the Guest is clean and in good condition.
Furnishings. The following furnishings will be provided with the Property: Couches, chairs, beds, tables, nightstands, bedding, kitchen utensils, and TVs. Furnishings are subject to change without notice. Furniture, bedding, kitchen equipment, utensils, and any other personal property supplied with the Property must not be removed from the Property. Loss of any items within the Property or damage to the Property or furnishings in excess of normal wear and tear will be charged to Guest. The Property will be inspected by the Owner after Guest’s departure. All contents of the Property are the property of the Owner. If an item should break, Guest must notify Owner immediately. Guests are not permitted to alter the wiring of any television, computer, or gaming equipment.
Parking. Parking is limited to ___2___ spaces. Guests may only park in designated parking areas. Any illegally parked cars may be subject to towing and/or fines.
Mechanical Failures. Owner attempts to properly maintain the Property. While all electrical and mechanical equipment within the Property are in good working order, Owner cannot guarantee against mechanical failure of electrical service, stopped plumbing, water supply, heating, air conditioning, audio visual equipment, internet access, cable service, or appliances. Guest agrees to report any inoperative equipment or other maintenance problem to Owner immediately. Owner will make every reasonable effort to have repairs done quickly and efficiently. Guests will allow Owner or a person permitted by Owner access to the Property for purposes of repair and inspection. Owner is not responsible for any inconvenience that may occur and no refunds or rent reductions will be made due to failure of such items.
Acts of God. If there is a storm or severe weather and a mandatory evacuation order is issued by state or local authorities, Guest shall be entitled to a prorated refund for each night Guest is unable to occupy the Property. Owner will not be liable or deemed in default under this Agreement for any failure to perform or delay in performing any of its obligations due to or arising out of any act not within its control, including, without limitation, acts of God.
Limitation on Liability. Owner is not responsible for any accidents, injuries or illness that occur to any member of the Rental Party or Guest’s visitors while in the Property or on the Property. Owner is not responsible for loss of personal belongings or valuables belonging to any member of the Rental Party or any of Guest’s visitors. Guest agrees to assume the risk of any harm arising from use of the Property. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, TORT, CONTRACT, STRICT LIABILITY, OR OTHERWISE, SHALL OWNER BE LIABLE TO GUEST OR ANY OTHER PERSON FOR ANY DAMAGES OF ANY NATURE WHATSOEVER INCLUDING ARISING OUT OF OR RELATING TO THIS AGREEMENT OR GUEST’S RENTAL OF THE PROPERTY OR USE OF THE PROPERTY. IN NO EVENT WILL OWNER BE LIABLE FOR ANY DAMAGES IN CONNECTION WITH THIS AGREEMENT, EVEN IF OWNER SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.
Indemnification. Guest acknowledges that the use of the Property by the Rental Party and Guest’s visitors is entirely at their own risk. Guest will indemnify and hold harmless Owner from any and all expenses, costs, damages, suits, actions, or liabilities whatsoever arising from or related to any and all loss of or damage to personal property, injury or death resulting from the use or occupancy of the Property or the failure of any member of Rental Party or Guest’s visitors to observe the Rules and restrictions set forth in Paragraph 7.
Violation of Agreement. If Guest or any member of the Rental Party violates any of the terms of this Agreement, including but not limited to maximum occupancy, visitors and rental rules and restrictions, Owner may evict Guest and the Rental Party from the Property and Guest will forfeit all rent and security deposit paid.
Governing Law. This Agreement and all transactions contemplated by this Agreement will be governed by, and constructed and enforced in accordance with the laws of the State of __________ (not including its conflicts of laws provisions). Any dispute arising from this Agreement shall be resolved through mediation. If the dispute cannot be resolved through mediation, then the dispute will be resolved through binding arbitration conducted in accordance with the rules of the American Arbitration Association.
Amendments. This Agreement may be amended or modified only by a written agreement signed by both Owner and Guest.
No Waiver. Neither Owner nor Guest shall be deemed to have waived any provision of this Agreement or the exercise of any rights held under this Agreement unless such waiver is made expressly and in writing.
Severability. If any provision of this Agreement is held to be invalid or unenforceable in whole or in part, the remaining provisions shall not be affected and shall continue to be valid and enforceable as though the invalid or unenforceable parts had not been included in this Agreement.
Notices. Any notice or communication under this Agreement must be in writing and sent via one of the following options:
Successors and Assigns. This Agreement will inure to the benefit of and be binding upon Owner, its successors and assigns, and upon Guest and its permitted successors and assigns.
Entire Agreement. This Agreement represents the entire understanding and agreement between the Parties with respect to the subject matter of this Agreement and supersedes all other negotiations, understandings and representations (if any) made by and between the Parties.